Privacy Policy.

Moofit B.V., trading as iQQuip^®, is the controller for the processing described here.

Compagnonsfeart 59
9241 HJ Wijnjewoude
The Netherlands
KvK 84531649
Email: management@iqquip.com
Telephone: +31 6 43 86 33 15

This policy covers visitors to iqquip.com and people who contact, request a quotation from, order from, receive support from, collaborate with or otherwise communicate with Moofit.

• Contact and organisation data: name, organisation, role, postal address, email address, telephone number and country.
• Enquiry and correspondence data: messages, attachments, meeting notes and communication history.
• Commercial and delivery data: quotation, order, invoice, payment status, delivery, installation and customs information.
• Product and service data: model, configuration, serial number, installation site, inspection, maintenance, incident, replacement-part, warranty and ownership-transfer records.
• Technical website data: IP address, request time, requested URL, response status, browser or device information, referrer and security-event data processed in server logs.

Please do not send medical records, diagnostic images or identifiable patient information. Moofit does not require health data for ordinary product, sales or support enquiries.

Where processing is based on legitimate interests, Moofit considers necessity, proportionality and the individual’s rights. Consent may be withdrawn at any time without affecting earlier lawful processing.

The website is primarily static and uses locally hosted fonts, images and videos. It has no account or checkout. Moofit uses a small amount of essential browser storage to remember a visitor’s analytics choice. Optional Google Analytics 4 is activated only after the visitor has given consent through the website’s privacy banner. If consent is refused, the Google Analytics tag is not loaded and no Analytics data is sent to Google.

When Analytics is accepted, Google Analytics may set cookies such as _ga and related _ga_* cookies and process information about website use, including page views, approximate country or region, device and browser information, referring source, scrolling, outbound-link clicks and file downloads. The purpose is to understand website use and improve content and navigation. Moofit does not intentionally send contact-form content, equipment-record form entries or handwritten signatures to Google Analytics.

Google Analytics is used on the basis of consent. Consent can be refused without limiting access to the website and can later be changed or withdrawn using Cookie settings in the footer. On withdrawal, the website stops loading Google Analytics on subsequent page loads and attempts to remove Analytics cookies accessible to the website.

Advertising-related consent is kept denied. Moofit does not use this implementation for personalised advertising or remarketing and disables Google Signals and advertising-personalisation signals in the website configuration. According to Google, individual IP addresses from users in the EU, Switzerland and the United Kingdom are not logged or stored; they are used to derive coarse location information and are then discarded. Google’s own processing is described in its Privacy Policy. International transfers, where applicable, are subject to the safeguards described in section 6.

The equipment-record page includes optional browser forms. Data entered in those forms and the handwritten signature drawn on screen remain in the browser until the visitor chooses Send to iQQuip. On submission the browser sends the relevant data to Moofit’s website handler for delivery and confirmation; these form contents are not intentionally included in Google Analytics.

Personal data is disclosed only where needed to authorised Moofit personnel and to relevant categories of recipient: website and IT providers; email and communications providers; accounting, payment and professional advisers; manufacturers and approved service providers; carriers, customs agents and installation partners; insurers, auditors and public authorities where legally required; and a purchaser or adviser in a genuine corporate transaction subject to confidentiality.

Service providers may use data only for the contracted purpose and are bound by confidentiality, data-protection terms and security duties. Moofit does not sell personal data.

Providers are selected with the aim of keeping routine processing in the European Economic Area. If personal data is transferred to or accessed from a country outside the EEA, Moofit uses a lawful mechanism such as an adequacy decision or the European Commission’s standard contractual clauses and applies supplementary safeguards where required. Information about the safeguard relevant to a particular transfer is available from management@iqquip.com.

• Routine website logs: only for the configured operational and security period; incident evidence may be kept until the incident and related claims are closed.
• General enquiries and unsuccessful quotations: normally up to two years after the last meaningful contact, unless earlier deletion is appropriate or continued retention is needed for a dispute.
• Contracts, orders, invoices and accounting records: seven years after the end of the relevant financial year where Dutch tax or accounting law requires this, or longer where another mandatory period applies.
• Installation, safety, inspection, maintenance, incident and traceability records: for the documented service life of the product and thereafter for the applicable product-safety or legal-claim period.
• Optional marketing preferences: until withdrawal or objection, with a minimal suppression record retained to respect the opt-out.

When a period ends, data is securely deleted or anonymised unless a legal obligation or active claim requires continued retention.

Subject to the conditions of the GDPR and other applicable law, you may request access, correction, erasure, restriction or portability of your personal data and may object to processing based on legitimate interests or to direct marketing. You may withdraw consent at any time.

Send a request to management@iqquip.com. Moofit may ask for information reasonably needed to verify identity and will normally respond within one month. You may complain to the Autoriteit Persoonsgegevens or, where applicable, another competent supervisory authority.

Contact data is optional for browsing but is needed to answer an enquiry. To send an equipment record, a valid email address for the confirmation copy, the signer's name and a handwritten electronic signature are required. Identity, address, payment and delivery information may be required to conclude or perform a contract or meet legal obligations; without it, Moofit may be unable to quote, deliver or support the order.

Moofit does not use the data covered by this policy for solely automated decisions that produce legal or similarly significant effects and does not create behavioural profiles from website visits.

Moofit uses organisational and technical measures proportionate to the data and risk, including access control, provider due diligence, contractual controls, software maintenance, backups where appropriate and incident handling. No transmission or storage system can be guaranteed completely secure. Report a suspected data-security issue to management@iqquip.com.

Material changes will be published on this page with a new effective date. The version in force when data was collected remains relevant to that processing unless law or a compatible purpose requires otherwise.